Executive Assistant & Office Coordinator

Canon Production Printing Australia is a leading provider of high quality printing solutions for the commercial and industrial printing markets. With a strong focus on innovation and customer success, we continue to evolve to meet the dynamic needs of our customers.

Our talented and passionate team is united by shared commitment to excellence, delivering world-class products, cutting-edge solutions, and exceptional service.

About the role

In this diverse and rewarding position, you will be responsible for providing executive level administrative support, coordinating companywide initiatives and events, and managing essential office operations. You'll also play a key role in payroll coordination and support our Health, Safety & Environment (HSE) initiatives.

Key responsibilities:

Executive & Administrative Support

• Manage complex calendars and diaries for the Executive Leadership Team

• Coordinate meetings, travel, accommodation, and event logistics (domestic & international)

• Prepare correspondence, reports, presentations, and meeting minutes

• Liaise with internal and external stakeholders on behalf of the Executive Team

• Assist with project administration and management reporting

• Process monthly expense claims and reconciliations

Office & Facilities Management

• Oversee mail, stationery and office supply management

• Coordinate maintenance requests, test & tag compliance and general facilities support

• Organise companywide events and initiatives including morning teas, monthly social office gathering, roadshows/townhalls, and the annual Christmas celebration

Payroll Coordination

• Liaise with external payroll provider to process monthly payroll and ad hoc payments

• Distribute payroll reports and upload bank file for management approval

• Monitor the shared payroll mailbox and respond to employee queries

About you:

You will have a warm, friendly nature with well rounded and professional communication and interpersonal skills, with the ability to build strong relationships at all levels or the organistation. In addition, you will be able to demonstrate:

• 2+ Years as an Executive Assistant supporting senior executives 

• Ability to handle confidential information with the utmost integrity and professionalism

• Strong attention to detail, task orientated, solutions focused and able to work autonomously or as a team player with minimal supervision

•  Proficiency in Microsoft Office - (Excel, PowerPoint, Word), Microsoft Teams and SharePoint

• Exceptional organisational skills with the ability to manage competing priorities and resolve issues efficiently

• Experience thriving in a fast paced environment 

• Payroll experience is desirable but not mandatory.

Why Join Us / What's on Offer

We believe we are better and smarter together, and our values reflect our commitment to creating a welcoming, diverse and inclusive environment. In this role, you will enjoy:

• Modern office with onsite and undercover parking

• Employee Assistance Program (EAP)

• Additional leave days per year – Birthday Leave & CPPA Leave (Company Day!)

• Monthly food and drink gatherings 

• The opportunity to work in a supportive, collaborative environment where your contribution makes a real impact.

You MUST be eligible to live and work in Australia to apply for this position.